Proposal Coordination Officer (Closing Date: 3 October 2023)
Description
Position: Proposal Coordination Officer
Contract: 3-year renewable contract
Location: Ibadan
DUTIES:
Collaborate with the Unit Head to proactively search various sources, including donor websites, funding databases, and subscribed search tools/platforms, to identify potential funding opportunities/calls, Requests for Proposals, and Expressions of Interest that align with the IITA's mandate and strategic goals.
Support with the publishing/circulation of identified calls to scientists and relevant teams including populating summarized call guidelines/information into the proposal call automation system.
Coordinate internal registration procedures on proposals, including follow-up with scientists and proposal teams to ensure timely completion of proposal/project summary forms.
Support scientists and project teams to guide them in navigating through the proposal call automation system. This includes facilitating with the Software Systems team to resolve all related technical issues/challenges.
Collaborate with interrelated teams to facilitate the processing of relevant supporting documents/information (e.g., Support Letter, Letter of Intent, due diligence form, etc.) required for proposal submissions.
Support to extract donor intelligence and maintain a database of key donors and report on emerging trends and forecasts including their priorities, funding cycles, and application procedures that could inform IITA's and CGIAR’s strategic resource mobilization interventions.
Explores and ensures that subscribed proposal search tools (DevAID, Fund4NGO, etc.) are active.
Support the Unit Head to generate regular management reports and updates on the progress of IITA’s resource mobilization efforts, including proposal submissions, funding success rates, and proposal pipeline.
Maintain and regularly update team members on administrative information required for proposal development.
Coordinate the preparation of weekly, monthly, and quarterly reports on searched and published calls for proposals.
Represent the Unit Head in donor debriefings/FAQ Sessions, workshops, and networking events to stay updated on funding trends and foster collaborations.
Support in tracking donor feedback on submitted proposals, including maintaining the unit’s intranet platform with relevant policy documents, workflow, templates, checklist, and manuals including proposal-related documents and best practices for future reference.
Collaborate with team members to ensure that all project development information and documentation are current and accurately maintained on the project database.
Collaborate with cross-functional teams, including scientists, Finance, Legal, People and culture, Communications, and relevant teams to ensure submission of quality and impactful proposals that meet donors' requirements.
Collaborate with team members to provide guidance and training to project teams and partners on effective proposal development and resource mobilization strategies.
Support the establishment of performance metrics for proposal success, track outcomes, and provide insights for improvement.
Perform any other job-related duties as may be assigned by the supervisor.
Requirements
QUALIFICATION:
Master's degree in International Development, Agricultural Economics, Business Administration or related field with a minimum of six (6) years’ experience working in agricultural and multicultural organizations, demonstrating a proven track record of hands-on involvement in proposal development, resource mobilization or related roles in an international development context.
COMPETENCIES:
The ideal candidate must:
Have proven experience in proposal coordination, project management, or related roles.
Have excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
Have strong organizational skills, with the ability to manage multiple projects, meet deadlines, and maintain attention to detail.
Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools and document management systems.
Have collaborative mindset with proven ability to work effectively across diverse teams, including virtual teams and international partners.
Have strong analytical and problem-solving skills to assess proposal requirements and develop effective solutions.
Be familiar with donor guidelines, grants, and proposal development processes is a plus.
Have ability to work under pressure and meet tight deadlines in a fast-paced environment.
Have high level of professionalism, integrity, and commitment to the organization's mission.
Demonstrate ability to establish and maintain relationships with donors, partners and stakeholders.
Have ability to adapt to changing priorities, navigate ambiguity and thrive in a fast-paced, dynamic environment.
Benefits
REMUNERATION:
We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.
Position: Proposal Coordination Officer
Contract: 3-year renewable contract
Location: Ibadan
DUTIES:
Collaborate with the Unit Head to proactively search various sources, including donor websites, funding databases, and subscribed search tools/platforms, to identify potential funding opportunities/calls, Requests for Proposals, and Expressions of Interest that align with the IITA's mandate and strategic goals.
Support with the publishing/circulation of identified calls to scientists and relevant teams including populating summarized call guidelines/information into the proposal call automation system.
Coordinate internal registration procedures on proposals, including follow-up with scientists and proposal teams to ensure timely completion of proposal/project summary forms.
Support scientists and project teams to guide them in navigating through the proposal call automation system. This includes facilitating with the Software Systems team to resolve all related technical issues/challenges.
Collaborate with interrelated teams to facilitate the processing of relevant supporting documents/information (e.g., Support Letter, Letter of Intent, due diligence form, etc.) required for proposal submissions.
Support to extract donor intelligence and maintain a database of key donors and report on emerging trends and forecasts including their priorities, funding cycles, and application procedures that could inform IITA's and CGIAR’s strategic resource mobilization interventions.
Explores and ensures that subscribed proposal search tools (DevAID, Fund4NGO, etc.) are active.
Support the Unit Head to generate regular management reports and updates on the progress of IITA’s resource mobilization efforts, including proposal submissions, funding success rates, and proposal pipeline.
Maintain and regularly update team members on administrative information required for proposal development.
Coordinate the preparation of weekly, monthly, and quarterly reports on searched and published calls for proposals.
Represent the Unit Head in donor debriefings/FAQ Sessions, workshops, and networking events to stay updated on funding trends and foster collaborations.
Support in tracking donor feedback on submitted proposals, including maintaining the unit’s intranet platform with relevant policy documents, workflow, templates, checklist, and manuals including proposal-related documents and best practices for future reference.
Collaborate with team members to ensure that all project development information and documentation are current and accurately maintained on the project database.
Collaborate with cross-functional teams, including scientists, Finance, Legal, People and culture, Communications, and relevant teams to ensure submission of quality and impactful proposals that meet donors' requirements.
Collaborate with team members to provide guidance and training to project teams and partners on effective proposal development and resource mobilization strategies.
Support the establishment of performance metrics for proposal success, track outcomes, and provide insights for improvement.
Perform any other job-related duties as may be assigned by the supervisor.
Requirements
QUALIFICATION:
Master's degree in International Development, Agricultural Economics, Business Administration or related field with a minimum of six (6) years’ experience working in agricultural and multicultural organizations, demonstrating a proven track record of hands-on involvement in proposal development, resource mobilization or related roles in an international development context.
COMPETENCIES:
The ideal candidate must:
Have proven experience in proposal coordination, project management, or related roles.
Have excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
Have strong organizational skills, with the ability to manage multiple projects, meet deadlines, and maintain attention to detail.
Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools and document management systems.
Have collaborative mindset with proven ability to work effectively across diverse teams, including virtual teams and international partners.
Have strong analytical and problem-solving skills to assess proposal requirements and develop effective solutions.
Be familiar with donor guidelines, grants, and proposal development processes is a plus.
Have ability to work under pressure and meet tight deadlines in a fast-paced environment.
Have high level of professionalism, integrity, and commitment to the organization's mission.
Demonstrate ability to establish and maintain relationships with donors, partners and stakeholders.
Have ability to adapt to changing priorities, navigate ambiguity and thrive in a fast-paced, dynamic environment.
Benefits
REMUNERATION:
We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.
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