Description
Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes, and minimizing procurement risk.
Ensure on-time delivery, challenging non-compliance in areas of responsibility, purchase order progress monitoring, and updating.
Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the receiving section of the stores.
Develop and maintain a reporting system that measures the contribution of the procurement processes.
Promote excellent customer service, identify, review, and implement strategies to improve service quality and efficiency.
Maintain strong team relationships among colleagues and community groups on a formal and informal basis across all levels.
Review tender documents for compliance with stipulated standards.
Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service quality, and delivery standards.
Work in line with SOP 16 No 6 and map out tracking strategy or methods by hierarchy or position, value criticality, and importance.
Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
Active involvement in the procurement of cloud storage systems.
Attend to vendors/visitors, move procurement memos to Finance Directorate for payment process, issue POs to vendors, and provide customer service to all categories of internal and external customers.
Assist the support office in organizing work schedules, meetings, seminars, workshops, and raise requisition (internal and RFP).
Perform any other job-related task as may be assigned by the Supervisors
Requirements
National Diploma in Public or Business Administration, Accounting/Finance, or related field with a minimum of three (3) years of experience performing a similar role in a well-structured environment.

COMPETENCIES:
The ideal candidate must:
Have good communication skills (writing, reading, and speaking).
Have strong negotiation skills, good time management skills, strategic thinking and risk management skills.
Have a good understanding of the supply market intelligence and must be familiar with technology and systems for procurement.
Have the ability to collaborate effectively and have performance metrics analysis skills.
Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment