Reports To: Chief Strategy and Innovation Officer - CSIO

Division: Strategy and Innovation

Mission:
To provide administrative support services to the office of the assigned Executive in MTNN and thus contribute to the smooth operation of the department.
Description:
Process all requisitions for the assigned Executive’s office.
Act as the point of contact for the Executive, handling and distributing confidential mail, telephone calls, faxes, etc.
Develop and maintain an efficient document repository and filing (electronic and hard) process for the Strategy and Innovation division.
Co-ordinate and manage the Executive's calendars, travel arrangements, and schedules, negotiating potential conflicts and determining feasible alternatives.
Support the Executive regarding divisional administration and meeting preparation.
Manage the scheduling of meetings for the Strategy and Innovation division.
Document the results of meetings and track the completion of action items.
Perform a diversity of secretarial and administrative support activities, including composing memos and correspondences, compiling reports, creating spreadsheets, and manipulating data.
Check documents for the Executive's review to ensure quality control and compliance with MTNN policies.
Prepare and/or collate periodic reports from across the business and within the Strategy and Innovation division for the Executive's review.
Perform quality control checks on assigned Exec’s presentations to ensure proper formatting and eliminate errors.
Respond to customer (internal or external) queries and requests on non-technical issues and escalate to the assigned manager or executive when necessary.
Prepare meeting, conference, or workshop logistics and host visitors on behalf of the Executive.

Education:
First degree in any related discipline
Fluent in English

Experience:
1–3 years’ experience in an area of specialization, with experience working with others
Experience working in a medium-sized organization