Executive Assistant to VP-level Executives (Remote, Philippines)

About the role

We are looking for a highly organized Executive Assistant to provide comprehensive support to multiple VP-level executives. The role is remote, following an initial onsite training period, and operates on Pacific Standard Time.

Key responsibilities

• Manage calendars, schedule meetings, and handle executive correspondence.
• Coordinate internal and external meetings, prepare agendas, reserve venues, set up video calls, and take minutes.
• Arrange travel itineraries, accommodations, and related logistics for executives.
• Assist in planning corporate events, handling vendor management and attendee coordination.
• Prepare and edit presentations, reports, and other executive documents.
• Serve as a primary point of contact between executives and employees, clients, and external partners.
• Process expense reports in line with company policies.
• Support special projects with research, coordination, and administrative assistance.

Required profile

• Bachelor’s degree in any field.
• Minimum 3 years experience as an Executive Assistant supporting C‑level or VP‑level leaders.
• Strong organizational, time‑management, and problem‑solving abilities.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proactive, self‑motivated, and capable of working independently or within a team.

Required skills

• Proficiency in Google Suite.
• Familiarity with Slack, Zoom, and Asana.