Virtual Executive Assistant – Canada

About the role

EY is looking for a proactive Virtual Executive Assistant to provide remote support to senior executives across Canada. You will work within a dynamic virtual and local assistant team, delivering high‑quality administrative services in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders.
• Screen, respond to, and act on email correspondence as needed.
• Arrange travel, including flights, hotels, visas, and transfers.
• Track and submit expense reports, ensuring timely reimbursement.
• Organise event logistics such as venues, catering, and equipment, and monitor RSVPs.
• Maintain timesheets and ensure weekly submission deadlines are met.
• Handle telephone messages, routing calls and delivering accurate information.
• Build and maintain client relationships, updating EY’s client database.
• Prepare simple communications and documents using EY templates and branding.
• Support service‑line objectives, client deliverables, and IT tool setup.

Required profile

• Bachelor’s or college degree (any field) or equivalent vocational qualification.
• Minimum of 2 years experience in executive assistance, secretarial, or administrative support.
• Above‑average written and spoken English communication skills.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Opportunity to work for a global professional services firm with inclusive culture.
• Supportive virtual team environment.
• Access to EY’s technology and development resources.