Quality Assurance, Compliance and Documentation Executive

About the role

The Quality Assurance, Compliance & Documentation Executive will ensure that all internal and external documents meet the highest standards of accuracy, consistency and regulatory compliance. Working closely with senior management and multiple departments, the role supports due‑diligence activities, maintains robust filing systems and drives continuous improvement in documentation processes.

Key responsibilities

• Review internal and external documents for accuracy, completeness, consistency and professional quality.
• Conduct compliance checks across regulatory files, contracts, proposals and operational documents.
• Perform documentation audits, identify gaps or inconsistencies, and recommend corrective actions.
• Support due‑diligence processes for partners, investors, vendors and internal projects.
• Maintain organised filing systems, document registers, compliance trackers and administrative records.
• Ensure reports, proposals, letters, contracts and submissions follow approved formats and quality standards.
• Provide quality‑control support to management before external submission of documents.
• Monitor internal processes and suggest improvements for documentation, administration and compliance.
• Coordinate with departments to track deadlines, document requirements and compliance obligations.
• Prepare checklists, review notes, compliance summaries and internal quality‑assurance reports.

Required profile

• Strong attention to detail with excellent document‑review ability.
• Good knowledge of compliance, administration, due‑diligence or quality‑assurance processes.
• Highly organised with solid record‑management skills.
• Ability to critically assess documents and spot errors, gaps and inconsistencies.
• Professional discipline, confidentiality and sound judgement.
• Comfortable working with senior management and handling multiple tasks and deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Google Workspace
• Document management tools