Requisition ID: req44975
Job Title: TERMS OF REFERENCE (TOR) for the Production of a Multimedia Documentary on the Mavis Talking Books I
Sector: Education
Employment Category: Consultant
Employment Type: Part-Time
Open to Expatriates: No
Location: Nigeria
Work Arrangement:
Job Description

Title:
Production of Multimedia Documentary
Total number of consultants
1
Country Program
Nigeria/ Education Sector
Proposed Dates
September 8th– September 24th
Duration
16 working days
1. BACKGROUND
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world. The IRC’s educational interventions strive to help children and youth gain valuable skills and knowledge that will increase their opportunities and life chances and contribute to their well- being and livelihood. The IRC supports formal and non-formal learning activities that lead to tangible learning outcomes and promotes the protection and psychosocial well-being of conflict-affected children and youth.
With funding support from SIDA and The Arnold Foundation, the IRC is strengthening EdTech Innovation by continuing to leverage on USAID funded OTL opportunity to advance EdTech based solutions that can deliver meaningful impacts for crisis-affected people, especially those whom we find it hard to reach with the conventional means of education service delivery. This initiative is conducting multi-pronged research projects that will result in the piloting and testing of EdTech solutions and delivery of a sprint toolkit for IRC country programs.
The International Rescue Committee (IRC), in its unwavering commitment to enhancing educational accessibility and quality, has entered a significant partnership with Mavis Computel, the pioneering force behind the Mavis Talking Books. This avant-garde toolset, encapsulating the Mavis Pen and the Mavis Book, furnishes learners with a rich educational experience, granting them access to interactive lessons in literacy and numeracy in their native language.
Spanning December 2022 to September 2023, the project's second phase unfolded numerous transformative outcomes. Tangible advancements in learner performance, amplified expertise among Learning Facilitators, and an evident uptick in educational zeal were witnessed. This vibrant tapestry of achievements, underpinned by the tool's user-centric design and the extensive empowerment of Learning Facilitators, merits a detailed multimedia documentation.
1.1 PURPOSE OF ENGAGEMENT
The primary thrust of this engagement is to craft a comprehensive multimedia documentary package, synergizing print, high-definition photographs, and a professionally curated video documentary, that vividly captures the MAVIS Talking Books' journey in tandem with the IRC.
1.2 KEY OBJECTIVES
Narrative Development: To cohesively narrate the project's chronology, highlighting the methodologies adopted, hurdles surmounted, and triumphs celebrated.
Impact Visualization: Through print, photographs, and video, artistically showcase the tangible and emotive influences on the learners, Learning Facilitators, learning centers, and the encompassing community.
Testimonial Synthesis: Collect and weave poignant testimonials from learners, Learning Facilitators, and various stakeholders, drawing viewers and readers into their transformative experiences.
Premium Production Quality: Ensure that the multimedia elements – written content, photographs, and video documentary – adhere to superior production standards. This includes crisp imagery, lucid audio, professional editing, and well-crafted textual narratives, making them apt for diverse platforms from print publications to digital broadcasts.
Collaborative Approach: Engage closely with IRC and Mavis Computel teams, ensuring the documentary package resonates with our vision and objectives.
Promotional Strategy: Assist in the initial stages of circulating and promoting the multimedia package, ensuring its resonance and reach among intended audiences.
Human Interest Story: document in writing 3-5 human stories that highlight the impact of the project
SCOPE OF WORK
Pre-production Planning:
Engage with both IRC and Mavis Computel teams to align project objectives, desired outcomes, and specific elements required for the documentary.
Set up an initial timeline for the project including interview schedules, site visits for in-class observations, and post-production timelines.
Interviews:
Learning Facilitators:
Schedule and conduct in-depth interviews, capturing their experiences, challenges, achievements, and observations.
Learners:
Organize interactive sessions to understand their experiences, gains, and feedback on using the Mavis Talking Books.
Mentor Learning Facilitators (Head Teachers):
Extract insights on the overarching effects of the project, its impact on overall educational methodologies, and the transformation within the learning centers.
Community Coalition Representatives:
Garner feedback on the community's perception, the observed ripple effects, and potential long-term benefits.
State Government Stakeholders SUBEB, SAME, ERC, MOE:
Document governmental perspectives on the initiative, its alignment with state educational objectives, and potential areas of collaboration or expansion.
In-class Observations and Filming:
Capture high-definition videos of:
Learners actively use the Mavis Talking Books in real-time classroom settings
The interactive dynamics between Learning Facilitators and Learners.
The broader classroom environment, spotlighting infrastructure, other teaching tools, and group activities.
Ensure non-intrusiveness to maintain the natural flow of lessons and interactions.
Production:
Video Documentary:
Collate and edit video footage, integrating interviews, in-class observations, and additional relevant visuals.
Incorporate appropriate background music, graphical elements, and textual overlays for a polished, professional finish.
Develop a storyline that weaves through the documentary, ensuring it remains engaging and informative.
Picture Brochure:
Design a visually captivating brochure, amalgamating high-quality photographs from the field with snippets of testimonials and salient points from interviews.
Ensure a coherent layout, typography, and design that resonates with the project's ethos and aesthetic.
Include a brief written narrative that contextualizes the images and quotes.
Post-production and Delivery:
Conduct a preliminary review with the IRC and Mavis Computel teams, collecting feedback and making necessary revisions.
Finalize the video documentary and picture brochure, ensuring they adhere to all agreed-upon specifications and quality standards.
Deliver the final multimedia package in desired formats, ensuring it's optimized for various distribution channels, both digital and print.
Review and Feedback:
Organize sessions with the stakeholders to gather feedback on the final products.
Make necessary revisions based on the feedback to ensure the documentary aligns perfectly with the stakeholders' vision.
DELIVERABLES
Here are the key deliverables:
Pre-production Documents:
A detailed project plan, including timelines, milestones, and responsibilities.
A finalized list of interviewees, including their designations and roles in the project.
An interview guide or questionnaire tailored for each group of stakeholders.
Interview Recordings:
Raw audio and video recordings of interviews with:
Learning Facilitators
Learners
Mentor Learning Facilitators (Head Teachers)
Community Coalitions
State Government Stakeholders (SUBEB, SAME, MOE, ERC)
NFLC Footage
Raw video footage of:
Learners using the Mavis Talking Books.
Interactions between Learning Facilitators and Learners.
General ambiance and environment of the learning centers.
Video Documentary:
A professionally edited video documentary, integrating:
Interview excerpts
Classroom footage
Background music, graphical elements, and textual overlays
The documentary should be available in multiple formats optimized for various platforms (web streaming, presentations, etc.).
Picture Brochure:
A high-resolution digital version of the picture brochure, incorporating:
Select high-quality photographs from the project.
Testimonial snippets
Brief narratives contextualizing images and quotes.
Print-ready files for the picture brochure, optimized for professional printing.
Post-production Edits:
Revised versions of the video documentary and picture brochure incorporating feedback from the IRC and Mavis Computel teams.
DELIVERIES SPECIFICATIONS:
Video Documentary:
Total Length: Produce a 12-minute documentary (with 2-3-minute mini- documentaries which would be good for Facebook/YouTube) showing the successful interventions on the clients across the modules.
Videos of clients reached by the IRC and Mavis Computel
visibly wearing IRC branded clothing
half vertical and half horizontal
Some with eye contact
Front-facing shots (luminary clearly identifiable).
B-roll footage showing IRC staff (preferably wearing branded clothing):
Supporting children with educational toolkit
B-roll footage of parents or caregivers supporting their children.
Segment Breakdown:
Introductory Segment: 1 – 1.5 minutes, providing context about the collaboration between IRC and Mavis Computel and the project's aims.
Interview Clips: Total of 5 - 6 minutes, comprised of insights from Learning Facilitators, Learners, Mentor Learning Facilitators, representatives of the Community Coalition, and state government stakeholders.
Classroom Footage: 2 – 2.5 minutes, showing the learners using the Mavis Talking Books.
Conclusion Segment: 1 minute, summarizing the impact of the intervention and the aspirations for the future.
Description: Each video segment should have lower thirds or subtitles identifying the name and designation of the interviewee or context for the footage.
Picture Brochure: Total Pages:20-24 pages.
Total Photographs: At least 100 high-resolution photos.
Ensure the following technical specifications for the exhibition photos.
High resolution
engaging photos,
High quality printing
Editing
All photos should be labeled.
Photos of IRC clients
visibly wearing IRC branded clothing
half vertical and half horizontal
Some with eye contact
Front-facing shots (luminary clearly identifiable)
Some with eye contact
Close-ups (candid and not smiling)
Detailed shot (hands, eyes, dead crops, etc).
Breakdown:
Cover Image: Showcasing learners engaged with the Mavis Talking Books. Classroom Sessions: 20-30 pictures.
Interviewees: Portraits or candid shots of 10-12 key participants.
Community Involvement: 5-6 images capturing community interaction or meetings. Miscellaneous Shots: Pictures of the Mavis Talking Books in use, the technology, Learning Centers, etc.
Description: Each image in the brochure should be accompanied by a short caption describing the context or highlighting any significant aspect. There should also be an introductory page giving an overview of the project and its significance.
Short Promotional Videos: Total Number: 3 videos.
Length: Each video to be 1-3 minutes.
Content Breakdown:
Highlight Reel: Showcasing the project's key achievements, interviews, and classroom sessions.
Testimonial Video: Featuring soundbites from learners and facilitators sharing their personal experiences.
Behind the Scenes: A brief look into the making of the documentary, capturing candid moments, and interactions.
Description: Each video should begin with a title card stating the project's name, followed by content, and ending with the logo of IRC and SIDA/Arnold.
Archival Materials:
Total Raw Footage: To cover all the recorded footage from interviews, classroom sessions, and any additional scenes.
Total Raw Photographs: All photographs taken during the project, not limited to those used in the brochure or promotional materials.
PAYMENT RATE AND SCHEDULE
Initial Advance upon Commencement: Percentage: 45% of total contract amount
Upon: Contract signing and initiation
Deliverables:
Commitment to begin the project.
Completion of all pre-production activities, including finalization of interviewees and creation of interview guides
Primary Production and Draft Submission: Percentage: 35% of total contract amount
Upon: Completion of primary production activities, including:
All interviews.
Classroom footage capture.
Submission of the first draft of the video documentary and picture brochure for review.
Deliverables:
Raw video and audio recordings of interviews and classroom sessions
Draft versions of the video documentary and picture brochure
Final Submission and Project Closure:
Percentage: 20% of total contract amount
Upon:
Incorporation of feedback.
Final edits and approval by the IRC education team.
Successful launch of the documentary and submission of archival materials.
Completion of the project and submission of the final report.
Deliverables:
Final versions of the video documentary and picture brochure
Promotional materials and launch assets.
Digital archive with all raw footage, designs, and recordings.
Comprehensive final report and any additional documentation required for project closure.
Qualifications
Qualifications and Experience:
A recognized degree or equivalent qualification in Multimedia Production, Journalism, Film Production, or a related field.
Proven experience (minimum of 3-5 years) in producing high-quality documentaries or multimedia projects, preferably in the education or social sector.
A portfolio and link to similar previous work done showcasing previous works, including video documentaries, brochures, and other relevant multimedia productions.
The consultant should provide a detailed financial proposal, work plan, evidence of work done, and a link to pass work done. In the financial proposal, the consultant should account for their trip and lodging.
Technical Proficiency:
Expertise in using state-of-the-art filming equipment and editing software.
Skills in graphic design and layout, especially for print materials like brochures.
Knowledge of digital distribution and promotion platforms.
Interviewing Skills:
Demonstrable experience in conducting interviews, preferably with diverse stakeholder groups.
Ability to elicit engaging, authentic, and comprehensive responses from interviewees.
Team and Resources:
Access to a qualified team or network of professionals, including camera operators, sound technicians, editors, and graphic designers.
Availability of quality filming and recording equipment, including cameras, microphones, and lighting setups.
Capability to handle post-production activities, including editing, sound mixing, and design.
Cultural Sensitivity:
Experience working in diverse cultural settings, preferably in the region or area of the project's implementation MMC and Jere LGAs of Borno State.
Awareness and respect for local customs, traditions, and practices.
Ability to speak Hausa, Kanuri and English (or have someone on the team who can).
Communication and Collaboration:
Strong written and verbal communication skills in the primary language of the project (and preferably other local languages).
Demonstrated ability to collaborate closely with project stakeholders, incorporating feedback and ensuring alignment with project goals.
Time Management:
Proven ability to adhere to timelines and deliver outputs as per the agreed schedule.
Experience in managing complex projects with multiple deliverables.
Flexibility and Problem-Solving:
Ability to adapt to unexpected challenges or changes in the project's scope.
Demonstrable skills in troubleshooting and finding solutions to potential roadblocks.
Ethical Considerations:
Knowledge of ethical considerations related to filming, especially with minors or vulnerable populations.
Previous adherence to consent protocols and respectful content gathering practices.
References:
Provision of at least two professional references from previous clients or employers that can vouch for the consultant's or agency's quality of work, professionalism, and reliability.
Reporting line: the consultant will report to the Senior Advocacy and Communication manager and Education Technology and Innovation specialist.
Expression of interest applications should include:
Proposal with a clear understanding and interpretation of the ToR, including detailed tasks, recommended methodology summary and proposed schedule, relevant experience, how you meet the profile required, and details of time required (maximum 5 pages).
Financial proposal, including daily professional fee and any other associated costs for the assignment. The consultant should itemize all costs for the duration of the assignment, lumped-up costs will not be accepted in the financial proposal. All costs need to be clearly stated in the proposal submission.
CVs of prospective consultants.
All applications should be sent to: nghr.consultantsapplications@rescue.org
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