JOB TITLE Supply Chain Officer
TEAM: SCI Nigeria LOCATION: Kano
GRADE: 4
POST TYPE: National
CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
ROLE PURPOSE:
The Supply Chain Officer is responsible for managing staff, vehicle fleet, assets, and procurement properties to ensure effective, transparent, and accountable supply chain and logistics support to the Save the Children programs in SC Nigeria. Liaison with program teams to ensure adequate supply and logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution and procurement planning.
SCOPE OF ROLE:
Reports to: Supply Chain Coordinator with dotted lines to the Country Office Supply Chain Lead.
Staff directly reporting to this post: Drivers, Supply Chain Assistant
KEY AREAS OF ACCOUNTABILITY:
Transport & Fleet
Managing and tracking all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain, and repair vehicles in safe and efficient working order.
Ensure that vehicles are checked daily and that regular service and maintenance are carried out as per the agreed schedule.
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports.
Receive travel requests and maintain trip schedules and Staff Movement Board.
Coordinate with incoming and outgoing travelers on pick-up and drop-off times ensuring drivers are briefed on movement plans
Asset & Facility Management
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff.
Ensure good condition of assets and maintain asset condition reports.
Procurement and Supply
Oversee procurement requirements of the Field Office; implement procurement as perapproved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with the country office if procurement must be conducted there.
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date on which, they are expected to be supplied to the projects.
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed.
Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.
Administration & Reports
Maintain all logistics and procurement files in an organized, accurate and up-to-date manner
Line manages, coordinates, monitors, and guides the work of the drivers, and supply chain assistant
Produce weekly procurement tracker and send it to program manager and country office
Produce logistics and procurement site report, vehicle and generator cost performance report.
Update Asset Register and send to country office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to the country office once per month.
Comply with all relevant Save the Children policies and procedures concerning child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager.
Safeguarding
Ensures all suppliers and service providers understand SCI safeguarding policies before they are engaged.
Oversees vehicle operations and drivers’ performance to minimize/eliminate accidents.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
accuracy and timeliness in all areas of responsibility
high level of accuracy in work, and ability to analyse complex sets of relationships and situations
holds self and others accountable.
Ambition
creating best-in-class function
future-orientated, thinks pro-actively.
Collaboration:
working effectively with stakeholders to achieve common goals.
excellent communication and interpersonal skills
builds and maintains effective relationships, with their team, colleagues, members, and external partners
approachable, good listener, easy to talk to
Creativity:
designing more effective admin systems
willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
SKILLS & EXPERIENCE
Administrative & General Skills
Level of Education – Degree
Communication & Interpersonal Skill Level - Excellent
Language Requirements – English - Excellent
Level of IT Expertise Required - Good
Experience Expectations
Desired Number of Years Prior Experience in a Similar Role – 3
Experience in procurement and logistics with INGO
Experience in a relatively insecure field-based environment
Educational Qualification requirement
Bachelor's degree (BSC) or Higher National Diploma (HND), a Postgraduate qualification in related fields is desirable but not mandatory.
Membership of professional supply chain organization is desirable.
Equal Opportunities:
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.