Logistician Officer
The Vacancy
Malaria Consortium is recruiting for a Logistic Officer to join our team in Abuja.
Job purpose
The Logistics Officer will be responsible for general operational and logistics planning for Malaria Consortium activities in Nigeria with special focus on International and Inter States travels.
Scope of work
The Logistics Officer will support project logistics planning, implementation and regular updating. They will conduct general logistics and operations support in accordance with the Malaria Consortium policies. One will be based in Abuja who reports to the Senior Admin Officer while the other will be based in Kano and reports to the Zonal Admin Manager.
Key working relationships
The Logistics Officer will report to the Senior Admin Officer / Zonal Admin Manager, and will work closely with all Project Managers, MC Admin Officers and general MC staff to provide them Logistics and Operational support
Key accountabilities
Travel management (40%)
Organise and book all national and international flights based on approved Travel Authorisation Forms (TAFs)
Organise all airport pickup and drop offs with Malaria Consortium or hired vehicles
Provide international travelers with letters of invitation and visa support letters as required
Prepare and coordinate the receipt of MC logistics brief for all planned travels internationally and locally in conjunction with other delegated admin personnel
Record and submit a monthly movement tracker related to local and international flights based on TAFs received.
Ensure the ‘Country Visitor Information Guide’ is up to date and accurate and available to visitors on the Malaria Consortium Intranet page
Organise and book Abuja accommodation required by visitors or staff for work purposes
Operations management (30%)
Organising general logistics for Malaria Consortium (especially, the interstate and international travels) seminars/workshops/conferences including other related events as assigned
Provide advice/support to project managers in designing and organising travel plans, events, workshops, and conferences
coordination of all logistics related procurements in line with Malaria Consortiums standard procurement processes
Coordinating, Organising and tracking of logistics briefs related to MC Travel plans using flights, taxis, rental cars and/or Malaria Consortium vehicles as required.
submitting documents as part of a monthly movement tracker
managing all payment processes related to travel, logistics and event plans made on behalf of Malaria consortium
Support on any other logistics and operations related task provided by line manager
Fleet management (30%)
Manage the Abuja based drivers, including planning the driver roster, driver training as required and performance reviews in line with MC guidelines
Conduct driving assessments for all new Malaria Consortium drivers in Abuja
Ensuring that all drivers have valid driver’s licenses and have completed a valid eye test as well as all required documentation sign off related to vehicle management
Ensure all Malaria Consortium vehicles in Nigeria are registered and have required vehicle insurance with submission of regular tracking tools on same
Ensure logbooks are completed for all trips, with all logbook data collated into the Fleet monthly report for Malaria Consortium Abuja / Kano offices and coordinating the reports for other MC offices
Provide monthly analysis of the fleet report to the Abuja Office Manager, including fleet costs analysis, issues and recommended actions for fleet improvements
Manage all fuel usage and costs for Abuja based vehicle used by Malaria Consortium
Source and book rental vehicles, following the Malaria Consortium Procurement Policy, as required to supplement Malaria Consortiums fleet needs
Person specification
Qualifications and experience:
Essential
Degree or similar qualification in Administration, supply chain management or related field
At least 3-5 years’ experience working in an operations related role specifically in administration or event management
Proven writing skills in English
Ability to work effectively and sensitively with staff in other locations
A collaborative and flexible style, with a strong service mentality
Facilitation and coordination skills
Excellent Microsoft skills
Desirable
Attentive to detail
Highly organised
Flexible and self- motivated
Excellent written and oral communication skills
He/she must clearly display the ability to effectively prioritise and perform to tight deadlines
Work-based skills and competencies:
Essential
Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint
Demonstrable driving skills and a valid driving license
Committed to the organizational mission and its values
Desirable
Good coordination skills
Good analytical skills
Qualified female candidates are strongly encouraged to apply.
The Company
Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control, and treatment of malaria and other communicable diseases among vulnerable populations.
Our mission is to save lives and improve health in Africa and Asia through evidence-based programmes that combat targeted diseases and promote Universal Health Coverage.
What We Do
We are dedicated to ensuring our work is supported by strong evidence and remains grounded in the lessons we learn through implementation. We explore beyond current practice, to try out innovative ways – through research, implementation, and policy development – to achieve effective and sustainable disease management and control.
Diseases
Read about this
Advocacy
Read about this
Research
Read about this
Learning
Read about this
Below are some useful links to check out:
Policies & Procedures
FAQs
Malaria Consortium is recruiting for a Logistic Officer to join our team in Abuja.
Job purpose
The Logistics Officer will be responsible for general operational and logistics planning for Malaria Consortium activities in Nigeria with special focus on International and Inter States travels.
Scope of work
The Logistics Officer will support project logistics planning, implementation and regular updating. They will conduct general logistics and operations support in accordance with the Malaria Consortium policies. One will be based in Abuja who reports to the Senior Admin Officer while the other will be based in Kano and reports to the Zonal Admin Manager.
Key working relationships
The Logistics Officer will report to the Senior Admin Officer / Zonal Admin Manager, and will work closely with all Project Managers, MC Admin Officers and general MC staff to provide them Logistics and Operational support
Key accountabilities
Travel management (40%)
Organise and book all national and international flights based on approved Travel Authorisation Forms (TAFs)
Organise all airport pickup and drop offs with Malaria Consortium or hired vehicles
Provide international travelers with letters of invitation and visa support letters as required
Prepare and coordinate the receipt of MC logistics brief for all planned travels internationally and locally in conjunction with other delegated admin personnel
Record and submit a monthly movement tracker related to local and international flights based on TAFs received.
Ensure the ‘Country Visitor Information Guide’ is up to date and accurate and available to visitors on the Malaria Consortium Intranet page
Organise and book Abuja accommodation required by visitors or staff for work purposes
Operations management (30%)
Organising general logistics for Malaria Consortium (especially, the interstate and international travels) seminars/workshops/conferences including other related events as assigned
Provide advice/support to project managers in designing and organising travel plans, events, workshops, and conferences
coordination of all logistics related procurements in line with Malaria Consortiums standard procurement processes
Coordinating, Organising and tracking of logistics briefs related to MC Travel plans using flights, taxis, rental cars and/or Malaria Consortium vehicles as required.
submitting documents as part of a monthly movement tracker
managing all payment processes related to travel, logistics and event plans made on behalf of Malaria consortium
Support on any other logistics and operations related task provided by line manager
Fleet management (30%)
Manage the Abuja based drivers, including planning the driver roster, driver training as required and performance reviews in line with MC guidelines
Conduct driving assessments for all new Malaria Consortium drivers in Abuja
Ensuring that all drivers have valid driver’s licenses and have completed a valid eye test as well as all required documentation sign off related to vehicle management
Ensure all Malaria Consortium vehicles in Nigeria are registered and have required vehicle insurance with submission of regular tracking tools on same
Ensure logbooks are completed for all trips, with all logbook data collated into the Fleet monthly report for Malaria Consortium Abuja / Kano offices and coordinating the reports for other MC offices
Provide monthly analysis of the fleet report to the Abuja Office Manager, including fleet costs analysis, issues and recommended actions for fleet improvements
Manage all fuel usage and costs for Abuja based vehicle used by Malaria Consortium
Source and book rental vehicles, following the Malaria Consortium Procurement Policy, as required to supplement Malaria Consortiums fleet needs
Person specification
Qualifications and experience:
Essential
Degree or similar qualification in Administration, supply chain management or related field
At least 3-5 years’ experience working in an operations related role specifically in administration or event management
Proven writing skills in English
Ability to work effectively and sensitively with staff in other locations
A collaborative and flexible style, with a strong service mentality
Facilitation and coordination skills
Excellent Microsoft skills
Desirable
Attentive to detail
Highly organised
Flexible and self- motivated
Excellent written and oral communication skills
He/she must clearly display the ability to effectively prioritise and perform to tight deadlines
Work-based skills and competencies:
Essential
Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint
Demonstrable driving skills and a valid driving license
Committed to the organizational mission and its values
Desirable
Good coordination skills
Good analytical skills
Qualified female candidates are strongly encouraged to apply.
The Company
Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control, and treatment of malaria and other communicable diseases among vulnerable populations.
Our mission is to save lives and improve health in Africa and Asia through evidence-based programmes that combat targeted diseases and promote Universal Health Coverage.
What We Do
We are dedicated to ensuring our work is supported by strong evidence and remains grounded in the lessons we learn through implementation. We explore beyond current practice, to try out innovative ways – through research, implementation, and policy development – to achieve effective and sustainable disease management and control.
Diseases
Read about this
Advocacy
Read about this
Research
Read about this
Learning
Read about this
Below are some useful links to check out:
Policies & Procedures
FAQs