JOB TITLE: Human Resource Coordinator
TEAM/ PROGRAMME: Human Resources
LOCATION: Abuja
GRADE: 3
CONTRACT LENGHT: Open Ended
CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
SCOPE OF ROLE:
Reports to: Human Resources Manager, Abuja
Staff directly reporting to this post: Human Resources Assistant
Role Dimensions: Reporting to the HR Manager, Abuja the post-holder will interact and work with the Country Office and Field Office HR personnel.
KEY AREAS OF ACCOUNTABILITY:
Human Resource Management
Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process.
Identify training courses and their costs and maintain a list of available courses.
Research training opportunities as prioritised by the SMT or as requested by supervisors.
Provide support to supervisors to arrange training opportunities for staff.
Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.
Recruitment and On-boarding
Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with SCI’s policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts.
Maintain a database of recruitment related advertising agencies - including websites, professional forums, and costs.
Provide best practice guidance and support to recruiting managers on recruitment planning; presentation of roles, assessment e.g. job descriptions and advertisements.
Coordinate communication with candidates in a way that reflects SCI’s values.
Develop a standard induction pack and maintain an induction schedule for new staff.
Conduct HR inductions for new hires.
Support Hiring Managers to coordinate on-boarding for new hires.
Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff.
Planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.
Consultant Engagement
Liaising with requesting teams/units/department heads to anticipate and plan for consultant recruitment needs.
Review and select suitable job advertising options.
Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with SCI’s policy and procedures.
Coordinate communication with candidates in a way that reflects SCI’s values.
Participate in negotiating offers and drafting agreements for consultants.
HR Operations
Maintain hard copy personnel filing system and monitors staff file digitization initiatives.
Assist with the collation of CO and Field office recruitment documents for CD sign off.
Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, welfare, development programs, etc).
Monitoring global inductions.
Archive personnel files (hard and digital copies).
Support the unit’s meetings, and other HR events.
Support the field offices in coordinating HR key activities.
Consolidate and follow up with annual leave planning.
Process payments for HR-related expenses and keep records accessible for audit checks.
Payroll Management
Process monthly payroll schedule for staff which includes application of payroll components.
Adequately document terms of compensation and payroll changes using payroll processing variation forms.
Collaborate with the Finance unit to ensure monthly payroll cycle is complete.
Ensure that all changes that relate to SC international payroll are prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the RO.
Track changes and prepare variation documents for monthly international payroll.
People Management & Leadership
Manage and oversee issues related to staff orientation and employment.
Support with, and facilitate the human resource processes in all field locations.
Representation
Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions and suggest best industry practices.
Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues.
Assist with representing SCI externally through correspondences.
Other
Assist the HR Manager to plan wellness activities for staff in the Nigeria country programme.
Coordinate the travel arrangements of the HR Team.
Other tasks as requested by the Line Manager.
Working Contacts
Internal:
External: Other INGOs, Statutory bodies
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility.
High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
Holds self and others accountable.
Ambition
Creating best-in-class EA function.
Future-orientated, thinks pro-actively.
Collaboration:
Working effectively with stakeholders to achieve common goals.
Excellent communication and interpersonal skills.
Builds and maintains effective relationships, with their team, colleagues, members and external partners.
Approachable, good listener, easy to talk to.
Creativity:
Designing more effective admin systems.
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
QUALIFICATIONS
Education – Bachelor’s Degree in Administration/Finance/Social Sciences.
Member of HR professional body is an advantage.
EXPERIENCE AND SKILLS
Essential
Minimum of 3 years’ experience in a similar role.
Excellent communication and interpersonal skills.
Excellent oral and written English language communication skills.
Excellent planning and organisational skills, with proven administrative skills.
Sound knowledge of office practices, procedures and administrative systems including filing systems.
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
Strong coordination and time management skills.
Strong teamwork skills with the ability to both support colleagues and request support as and when required.
High level of confidentiality.
Ability to draft well-written, professionally presented documents.
IT experience - Proficient in Microsoft Office and database applications.
Commitment to Save the Children mission, vision and values
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.