Office Facilities & Administration Administrator

About the role

Samsung Electronics Singapore is seeking a senior‑level Office Facilities & Administration Administrator to manage the end‑to‑end operations of its regional office. The role combines facilities management, office administration, and support functions to ensure a safe, efficient, and compliant workplace.

Key responsibilities

• Monitor and replenish stationery and cleaning supplies, placing purchase orders as needed.
• Conduct regular office inspections, coordinate repairs with building management and service vendors, and maintain an asset register for furniture, printers, and AV equipment.
• Oversee daily cleaning schedules, fire safety checks, and security standards; record incidents and support internal audits.
• Receive, verify, and code vendor invoices, ensuring timely payment in line with company policy.
• Prepare expense reports, track monthly office spend, and produce variance summaries.
• Draft internal communications, assist HR with onboarding paperwork, ID badge issuance, and workstation allocation.
• Manage travel arrangements and identify process‑improvement opportunities to streamline workflows and reduce costs.

Required profile

• Diploma in Business Administration or equivalent.
• Minimum 5 years of general administration experience, preferably in a corporate environment.
• Strong attention to detail, organizational skills, and ability to multitask.
• Self‑motivated with the ability to work independently under minimal supervision.
• Willingness to accept a renewable 2‑year contract.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Office suite.

What we offer

• Renewable 2‑year fixed‑term contract.
• Opportunity to work in a leading global semiconductor company.
• Dynamic office environment with exposure to cross‑functional teams.