Executive Assistant to Director of Public Transport (Secondment to 2026)

About the role

The Director of Public Transport and Active Modes is seeking an Executive Assistant on a secondment basis until 31 August 2026. The role provides high‑quality executive support, ensuring the Director’s schedule, communications and stakeholder engagements align with the division’s strategic vision.

Key responsibilities

• Manage the Director’s calendar, travel arrangements and related paperwork.
• Collaborate with all business areas to support the Director’s initiatives.
• Oversee the division’s forward‑planning framework, prepare updates for senior leadership meetings and ensure governance deadlines are met.
• Develop presentations, briefings and advice materials for internal and external stakeholders, including elected members and government agencies.
• Assist with issue resolution by drafting responses to correspondence and queries.
• Contribute to division objectives and reporting for both internal and external audiences.

Required profile

• Minimum four years’ experience in a busy professional office environment, preferably as a Personal Assistant, Executive Assistant or Secretary handling sensitive information.
• Intermediate to advanced proficiency with Microsoft Outlook, Word and PowerPoint.
• Accurate typing speed of at least 70 words per minute.
• Proven ability to manage relationships with internal and external stakeholders.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint