Office Manager & Administrative Assistant (Talent Pool)

About the role

SouthWatts is building a talent pool for a future Office Manager & Administrative Assistant position. The role will be central to the smooth running of the company’s office, providing day‑to‑day support to two directors while ensuring a high‑quality workplace experience for all employees.

Key responsibilities

• Manage all aspects of office operations, including supplies, maintenance and access control.
• Serve as the main point of contact with external service providers and handle related administrative tasks.
• Coordinate onboarding and off‑boarding processes in partnership with HR, including welcome packs.
• Ensure office compliance with applicable regulations.
• Support leadership with meeting organization, bookings, client/employee gifts and ad‑hoc tasks.
• Assist finance by managing bank accounts, client invoicing, payment follow‑up, expense tracking and contributing to financial dashboards and annual statements.
• Provide backup for key HR activities during absences to maintain operational continuity.
• Organise internal events and initiatives that enhance employee experience.

Required profile

• Proactive, reliable and hands‑on attitude with the ability to identify and execute needed tasks.
• Strong organizational skills and comfort working in a fast‑moving, cross‑functional environment.
• Enjoys variety, takes ownership and thrives as a trusted support to both teams and leadership.

Required skills