Description
Responsibilities
Documentation
Maintain records of all vehicles within city jurisdiction and maintain records of their status at all times
Ensure that records admitted in VAMS (Our Home grown Computerized maintenance management system) are without errors and reliable.
Collaborate with the Driver Operations team to monitor vehicles to ensure that inactive vehicles in your domain do not exceed 2% at any point in time.
Maintain a record of daily activations in your jurisdiction.
Ensure that every vehicle that enters the facility is checked in and also checked out when they leave the facility.
Vehicle Setup
Setup of newly procured vehicles within a defined frame and budget
Coordination of vehicle documentation process to complete the setup loop
Oversee that all vehicles which are activation ready are activated timely
Upload vehicle information into VAMS accurately
Vehicle Maintenance
Ensure that all vehicles scheduled for maintenance are checked into the premises and on VAMS
Maintain detailed records of vehicle maintenance and servicing
Coordinate with Authorized Service Workshops in his jurisdiction to ensure that service records are entered into VAMS
Liaises with OEMs to ensure Warranty issues are tracked and closed out
Follow up and ensure that insurance claims are closed out within the allocated time and ensure vehicles are restored to service
Ensure compliance with all Federal, State and Local laws related to the repair of vehicles and equipment use and care
Responsible for maintenance of all operational vehicles in jurisdiction (These include vehicles used by verification, retrievals teams etc.)
Vehicle Refurbishment
Ensure that vehicles deactivated or churned are immediately assessed and planned for refurbishment
Follow up to ensure that churned vehicles are re-certified within the period set up in the SOP.
Work with the growth team to ensure that recertified vehicles are activated timely with zero refurbishment returns
Fleet Security
Ensure every vehicle is tracked and reporting live location on the IoT Platform. Work with recovery teams to ensure that every defaulting vehicle is returned to the yard
Escalate issues with vehicle security to management and follow up for prompt resolution.
Administrative Functions
Manage subordinates' teams to boost morale and drive collaboration between the teams.
Create strategies to reduce cost, increase profits and improve efficiency.
Create a budget for the team and present to the management for proper analysis and approval
Efficiently manage disbursed petty cash to ensure accountability.
Oversee inventory to ensure that spare parts are judiciously used for the purpose for which they are procured.


Requirements:
Strong interpersonal and communication(written and oral) skills
Good understanding of Inventory Control principles and practices
Proficient in MS Office/Google Workspace
Good understanding of fleet management
Critical and Analytical thinking
Accuracy and Attention to detail
Confidentiality and Thoroughness
Minimum of HND in any Engineering/Business Discipline
4 Years cognate experience as a Fleet Officer