Project Manager- GSK Immunization Project
JOB TITLE: Project Manager- GSK immunization Project
TEAM: Programme Operations LOCATION: Lagos
GRADE: 3 POST TYPE: National
Child Safeguarding:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The project Manager provides leadership and managerial oversight for the administrative, programmatic, and operational aspects of the programme in designated state. Under the supervision of the Chief of Party, s/he will oversee the day-to-day implementation of the programme and will have shard accountability for the quality of interventions and for the effective financial and operational management including financial and budgetary oversight, timely implementation of activities, and effective stakeholder relationship management. S/he will also be responsible for developing and maintaining strong working relationships with the donor, government, and partner agencies, operating in the State and federal level. The PM is responsible to oversee the development, implementation, and adherence of Monitoring and Evaluation systems put in place, work plans, technical program quality standards (including processes and procedures and reporting), and adherence to the donor and SCI regulations.
SCOPE OF ROLE:
Reports to: Chief Of Party
Staff directly reporting to this post: 4
Budget responsibility: Yes
KEY AREAS OF ACCOUNTABILITY:
In consultation and agreement with the Chief of Party, provide.
Overall responsibility for the direction and coordination of the programme in designated State.
Attract and maintain strong working relationship with partners and stakeholders.
Ensure state level representation by the programme on behalf of Save the Children, builds trust and influence with Government and other key stakeholders, highlighting where effective practise can positively influence policy.
Lead the development of high-quality programming, annual plans and budgeting processes for the programme, as and when necessary.
Ensure that an effective monitoring system is in place in the programme state for achieving agreed targets and sound financial management, as well as ensuring that value for money can be effectively demonstrated to the donor.
Oversee the state programme operational and analytical research, coordinate the dissemination of results, and ensure that research informs advocacy.
Ensure that other technical sectors in the state (e.g., Nutrition, Advocacy) are coordinated, integrated, and support each other to optimize the project purposes and objectives.
Lead on the submission of the state quarterly and annual reports and submission of deliverables.
Inspire, lead and motivate the state programme team to deliver project objectives, including technical advisors and consultants, and the finance and admin staff working on the project.
Ensure the project and its team comply with the requirements of Save the Children’s Safeguarding Policy to ensure maximum protection for children, adults, and the environment.
A. Program Management and Implementation:
Oversee the development and successful implementation of state work plans for the programme components.
Ensure the smooth running of all routine and supplemental immunization with a view to reducing unimmunized and zero dose activities.
Work closely with the Programme MEAL Team and the CO MEAL Team to develop appropriate monitoring and evaluation plans and with managers of technical components to ensure technical program objectives are met.
Ensure compliance with all grant provisions, and timely fulfilment of the State programmatic reporting requirements.
Lead the development of Detailed Implementation Plan (DIP) and procurement plan for the component of the project within the state.
Initiate and oversee timely implementation of approved activities and ensure excellent budget management to ensuring minimal variance on approved state budget of the project monthly.
Maintain and ensure the timely and accurate updating of project management tools and PRIME.
B. Human Resources Management and Administration:
Supervise assigned programme and support staff: maintain updated job descriptions for each position, conduct periodic reviews and Develop to Perform to identify staff skills and development needs.
Ensure that all staff and partners are aware of and understand SCI policies and procedures; take appropriate measures to ensure adherence.
Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement; ensure logistics/administrative staff provides sufficient and timely support to the team.
C. Representation and Leadership:
Maintain good working relationships with government officials.
Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and to visiting donor teams and other key contacts.
Maintain focus on SC programme principles.
Encourage teamwork, openness, and honesty among staff and between SC and its partners.
D. Safeguarding
Liaise with Safeguarding focal points in conducting ssafeguarding risk assessment and develop a mitigation plan when needed.
Ensure Safeguarding is mainstreamed into all programme activities.
Responsible for ensuring new staff, partners and volunteers undertake safeguarding induction and refresher training for all.
Flag safeguarding cconcerns noticed during programme implementation as well as share good practices identified in the field.
All children and programme beneficiaries are provided with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Safeguarding Policy and Code of Conduct.
E. Additional Job Responsibilities:
This position is responsible for ensuring that the project team and SCI programmes in the assigned state are implemented with the highest standards and safe programming.
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
Widely shares their personal vision for Save the Children, engages and motivates others.
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
Values diversity sees it as a source of competitive strength.
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency
SKILLS & EXPERIENCE
Academic: Minimum of a bachelor’s degree in health, management, development, sociology, or other relevant fields.
Working Experience:
At least 5 years of experience in programme management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams.
At least 3 years of experience managing a programme that focuses on at least four of the following areas: prevention and treatment communicable childhood illnesses; social and behavioral change; quality improvement/quality assurance; and civil society capacity building.
Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation, and reporting of donor-funded program activities.
Strong understanding of key principles of advocacy, monitoring and evaluation, child participation and accountability.
Demonstrated ability to manage, motivate, mentor and direct staff while creating a positive team environment.
Ability to present results and products to the donor and other key stakeholders.
Willingness to work in remote, rural locations
Proven experience of managing donor-funded projects
Sound understanding of different methodologies of M&E and operational research and experience in developing integrated M&E and Learning systems.
Commitment to the values, missions, aims and policies of Save the Children.
Excellent English writing skills.
Attitudes:
Works well with teams.
Conscious of child protection issues
Non-discriminatory and gender sensitive
Willingness to work in remote, rural locations
TEAM: Programme Operations LOCATION: Lagos
GRADE: 3 POST TYPE: National
Child Safeguarding:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The project Manager provides leadership and managerial oversight for the administrative, programmatic, and operational aspects of the programme in designated state. Under the supervision of the Chief of Party, s/he will oversee the day-to-day implementation of the programme and will have shard accountability for the quality of interventions and for the effective financial and operational management including financial and budgetary oversight, timely implementation of activities, and effective stakeholder relationship management. S/he will also be responsible for developing and maintaining strong working relationships with the donor, government, and partner agencies, operating in the State and federal level. The PM is responsible to oversee the development, implementation, and adherence of Monitoring and Evaluation systems put in place, work plans, technical program quality standards (including processes and procedures and reporting), and adherence to the donor and SCI regulations.
SCOPE OF ROLE:
Reports to: Chief Of Party
Staff directly reporting to this post: 4
Budget responsibility: Yes
KEY AREAS OF ACCOUNTABILITY:
In consultation and agreement with the Chief of Party, provide.
Overall responsibility for the direction and coordination of the programme in designated State.
Attract and maintain strong working relationship with partners and stakeholders.
Ensure state level representation by the programme on behalf of Save the Children, builds trust and influence with Government and other key stakeholders, highlighting where effective practise can positively influence policy.
Lead the development of high-quality programming, annual plans and budgeting processes for the programme, as and when necessary.
Ensure that an effective monitoring system is in place in the programme state for achieving agreed targets and sound financial management, as well as ensuring that value for money can be effectively demonstrated to the donor.
Oversee the state programme operational and analytical research, coordinate the dissemination of results, and ensure that research informs advocacy.
Ensure that other technical sectors in the state (e.g., Nutrition, Advocacy) are coordinated, integrated, and support each other to optimize the project purposes and objectives.
Lead on the submission of the state quarterly and annual reports and submission of deliverables.
Inspire, lead and motivate the state programme team to deliver project objectives, including technical advisors and consultants, and the finance and admin staff working on the project.
Ensure the project and its team comply with the requirements of Save the Children’s Safeguarding Policy to ensure maximum protection for children, adults, and the environment.
A. Program Management and Implementation:
Oversee the development and successful implementation of state work plans for the programme components.
Ensure the smooth running of all routine and supplemental immunization with a view to reducing unimmunized and zero dose activities.
Work closely with the Programme MEAL Team and the CO MEAL Team to develop appropriate monitoring and evaluation plans and with managers of technical components to ensure technical program objectives are met.
Ensure compliance with all grant provisions, and timely fulfilment of the State programmatic reporting requirements.
Lead the development of Detailed Implementation Plan (DIP) and procurement plan for the component of the project within the state.
Initiate and oversee timely implementation of approved activities and ensure excellent budget management to ensuring minimal variance on approved state budget of the project monthly.
Maintain and ensure the timely and accurate updating of project management tools and PRIME.
B. Human Resources Management and Administration:
Supervise assigned programme and support staff: maintain updated job descriptions for each position, conduct periodic reviews and Develop to Perform to identify staff skills and development needs.
Ensure that all staff and partners are aware of and understand SCI policies and procedures; take appropriate measures to ensure adherence.
Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement; ensure logistics/administrative staff provides sufficient and timely support to the team.
C. Representation and Leadership:
Maintain good working relationships with government officials.
Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and to visiting donor teams and other key contacts.
Maintain focus on SC programme principles.
Encourage teamwork, openness, and honesty among staff and between SC and its partners.
D. Safeguarding
Liaise with Safeguarding focal points in conducting ssafeguarding risk assessment and develop a mitigation plan when needed.
Ensure Safeguarding is mainstreamed into all programme activities.
Responsible for ensuring new staff, partners and volunteers undertake safeguarding induction and refresher training for all.
Flag safeguarding cconcerns noticed during programme implementation as well as share good practices identified in the field.
All children and programme beneficiaries are provided with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Safeguarding Policy and Code of Conduct.
E. Additional Job Responsibilities:
This position is responsible for ensuring that the project team and SCI programmes in the assigned state are implemented with the highest standards and safe programming.
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
Widely shares their personal vision for Save the Children, engages and motivates others.
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
Values diversity sees it as a source of competitive strength.
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency
SKILLS & EXPERIENCE
Academic: Minimum of a bachelor’s degree in health, management, development, sociology, or other relevant fields.
Working Experience:
At least 5 years of experience in programme management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams.
At least 3 years of experience managing a programme that focuses on at least four of the following areas: prevention and treatment communicable childhood illnesses; social and behavioral change; quality improvement/quality assurance; and civil society capacity building.
Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation, and reporting of donor-funded program activities.
Strong understanding of key principles of advocacy, monitoring and evaluation, child participation and accountability.
Demonstrated ability to manage, motivate, mentor and direct staff while creating a positive team environment.
Ability to present results and products to the donor and other key stakeholders.
Willingness to work in remote, rural locations
Proven experience of managing donor-funded projects
Sound understanding of different methodologies of M&E and operational research and experience in developing integrated M&E and Learning systems.
Commitment to the values, missions, aims and policies of Save the Children.
Excellent English writing skills.
Attitudes:
Works well with teams.
Conscious of child protection issues
Non-discriminatory and gender sensitive
Willingness to work in remote, rural locations
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