TITLE: Finance Officer- Accounts Payable
TEAM/PROGRAMME: LOCATION: CO, Abuja, Nigeria
GRADE: 4
CONTRACT LENGTH:
Open ended
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE: The position holder will support the Accounts Payable team in the upload of vendor invoices for payments. This role holder will work closely with supply chain to promptly resolve all pending invoices based on contract terms and conditions.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Finance Coordinator
Staff reporting to this post: None
Role Dimensions: Relationships, communication with stakeholders
KEY AREAS OF ACCOUNTABILITY:
Lead on invoice upload for the country office, ensuring all invoices are actioned within set timelines and vendors, receive value based on agreed timelines.
Completely allocate all consolidated invoices before month end
Manage the account payable accounts and ensure all corrective actions are completed before month end and year end close.
Monthly analysis of spend and cost drivers for senior management decision.
A thorough understanding of SCI safeguarding policy and applying these policies in his/her role.
Review on a weekly basis, Open items for all suppliers and take corrective actions as required.
Monitor invoice failure, troubleshooting and identifying the root cause of the failure and resolve accordingly.
Actively support document archiving and audit process
Any other task as assigned by the line manager within the role of the finance officer.
Safeguarding:
Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.
BEHAVIOURS (Values in Practice)
Accountability:
holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
MANDATORY
Degree in accountancy
Minimum 3 years’ experience and preferably with some experience in a complex organisation
People management skills
DESIRABLE
Professional accountancy qualifications
EXPERIENCE AND SKILLS
Mandatory
Proficient in computer skills with an excellent working knowledge of spreadsheets and databases.
Ability to prioritise own workload, work independently, be pro-active and innovative, and work to deadlines.
Thorough understanding of financial system, accounting rules and audit guidelines, and how it interacts with other operational systems to maximise its information generating capabilities and accountability.
Good interpersonal and team skills and proven ability to be flexible in demanding situations.
Ability to handle a large volume of work systematically, effectively, and accurately.
Ability to take ownership of all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
An understanding of Nigeria local tax laws and other compliance regulations
Ability to navigate new technologies easily
Added Advantage
Audit or consultancy experience
Knowledge of Agresso
Experience working in a multi donor environment is considered a very strong advantage.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.