JOB TITLE Finance Coordinator
TEAM: Nigeria Country Office LOCATION: Damaturu, Yobe
GRADE: 3 POST TYPE: State
CHILD SAFEGUARDING:
Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
ROLE PURPOSE:
This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically;
• To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Field Manager
Staff directly reporting to this post: Finance Officers, Assistants
Matrix Report – Humanitarian Finance Lead
KEY AREAS OF ACCOUNTABILITY:
Key Accountabilities
Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.
Finance
The Finance Coordinator is the finance lead in the field office and will be responsible for all finance related activities.
Payment Review
• Ensure all financial transactions in the state office are appropriately approve, authorise and administer, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
• Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Aggresso
Financial Record
• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
• Lead on PROSAVE invoicing and reconciling in the state and Pro-team meetings
Cash and Budget Management
• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts.
• In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.
Procurement
• Represent Finance at Procurement Committee meeting
• Validate Purchase Vouchers within the Finance Coordinator’s Limit
• Follow up on all outstanding invoices, payments in the field offices
Statutory Regulations
• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office
Partner Management
• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.
Business Partnering
• Conduct state level finance induction for all new staff on finance policies, systems and procedure
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
Audit & Evaluation:
• Assist with the Internal and External audit preparations including putting together relevant documentations for the Audit
• Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
• Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead
• Any other tasks as assigned by supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• accuracy and timeliness in all areas of responsibility
• high level of accuracy in work, and ability to analyse complex sets of relationships and situations
• holds self and others accountable
Ambition
• creating best-in-class EA function
• future-orientated, thinks pro-actively
Collaboration:
• working effectively with stakeholders to achieve common goals
• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to
Creativity:
• designing more effective admin systems
• willing to take disciplined risks
Integrity:
• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.
SKILLS & EXPERIENCE
Administrative & General Skills
• Essential Criteria
• Level of Education – B.Sc /HND or equivalent
• Specified Study Area – Finance / Accounting
• Knowledge and experience in working with INGO
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)
• Professional certificate in accounting and finance
Desirable Criteria
• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.