JOB TITLE Finance Assistant
TEAM: Humanitarian
LOCATION: Damaturu, Yobe
GRADE: 5
POST TYPE: National
CHILD SAFEGUARDING:
Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The Finance Assistant has responsibility to manage payments, receipts and disbursement of funds. He/she would be responsible for GLACOS. Registration and filling of documents. He/she will also provide support to the finance unit.
SCOPE OF ROLE:
Reports to: Finance Officer
Dimensions: Solid line reporting
Staff directly reporting to this post: None.
Technical responsibility: None
Budget responsibility: None
KEY AREAS OF ACCOUNTABILITY:
Fund Disbursement
• Writing of Checks as approved by relevant budget holders.
• Maintain proper filing and easy retrieval of finance documentation.
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts.
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances.
Cash Flow
• Maintain petty cash with strong supervision from the finance officer.
• Update & maintain manual cash book.
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)
Financial Information and other support functions
• Assist during audit to retrieve all relevant documents for audit exercise.
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.
System Administration
• Registration of all cash paid invoices in GLACOS on weekly basis
• Weekly and daily cash Reconciliation
Others
• Ensure all documents are filed and stamped “PAID.”
• Any other duties as assigned by the supervisor or line manager.
WORKING RELATIONSHIPS
• Internal: All budget-holders, Bank Signatories and other staffs.
• External: Auditors, Bank, Government bodies, include regulatory agencies.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• accuracy and timeliness in all areas of responsibility
• high level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• holds self and others accountable.
Ambition
• creating best-in-class EA function
• future-orientated, thinks pro-actively.
Collaboration:
• working effectively with stakeholders to achieve common goals.
• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners.
• approachable, good listener, easy to talk to
Creativity:
• designing more effective admin systems
• willing to take disciplined risks.
Integrity:
• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.
SKILLS & EXPERIENCE
Administrative & General Skills
Essential Criteria
• Level of Education – B.Sc./HND or equivalent
• Specified Study Area – Finance / Accounting
• Knowledge and experience in working with INGO.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)
• Professional certificate in accounting and finance
Desirable Criteria
• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.