TITLE: Finance Assistant
TEAM/PROGRAMME: Finance
LOCATION: Abuja, Nigeria
GRADE: 5
CONTRACT LENGTH: Open Ended
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
SCOPE OF ROLE:
Reports to: Finance Coordinator
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Cash Management
Ensure proper supporting documentation and authorization before writing of payment vouchers in line with SCI financial procedures.
Writing of Cheques as approved by relevant budget holders.
Maintain proper filing and easy retrieval of finance documentation.
Perform Bank related activities (Pick up Bank Statements, collect office running cash)
Ensure weekly and month end cash counts are carried out.
Payment of participants and other SCI cash payments out of the office
Cash Reconciliation General Ledger Offline spreadsheet for country office and all field offices
Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)
Conduct weekly or month end cash count
Statutory Remittances
Registration of approved invoices in Agresso system
Preparing Tax, NHF, and Pension payment schedules and cheques to be remitted to the Tax authorities and the various pensions’ administrators.
Reconciliation for assigned balance sheet accounts.
Any other duties as assigned by the supervisor or line manager.
Audit and Archiving
Assist during audit to retrieve all relevant documents for audit exercise.
Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.
Lead on archiving of documents
Working Contacts
Internal: All budget-holders, in particular the CD and other SMT members.
External: Auditors, Bank, Government bodies, include regulatory agencies.
BEHAVIOURS (Values in Practice)
Accountability:
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
Bachelors or Equivalent in Accounting
Qualified or working towards professional qualifications.
EXPERIENCE AND SKILLS
2 years’ experience in INGO or/and 1 year audit or accountancy work experience
Attention to Detail
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.