POSITION: Early Warning System (EWS) Coordinator
TEAM/PROGRAMME: Programme Operations
LOCATION: Borno, Maiduguri
GRADE: 3
POST TYPE: National
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
SCOPE OF ROLE:
Reports to: EWS Manager
Staff directly reporting to this post: None
Budget responsibility: N/A
KEY AREAS OF ACCOUNTABILITY:
Programme Planning, Development and Management
Frequently review entries of incidents, interventions, SCI’s interventions, entities, and other related information submitted to the EWS platform for quality and publish those meeting the minimum requirement and/or feedback to contributors for improvements.
Manage the data recorded in the EWS platform and related tools, including double-checking / monitoring / translating entries in the system, and ensuring proper storage of information entered by the volunteers.
Ensure continuous increase in the data submissions by partners and volunteers to the EWS platform.
Ensure quality control of the data entered in the system, making sure it meets the minimum requirements.
Support routine data analysis and drawing of insights from EWS platform data and ensure timely dissemination of the information to internal and external stakeholders.
Support EWS Manager to update and disseminate results from the EWS platform.
Proactively support and identify new key sources of data, information and support for the system including volunteers, and partner organizations.
Train a network of volunteers in using and accessing EWS.
Provide continuous support to EWS volunteers (email, telephone), as needed.
Provide feedback to EWS Manager on gaps in the EWS including additional tools required or gaps in information gathering and feed into lessons learned.
Coordinate EWS partners' and volunteers' engagements, performance, and network growth across locations.
Support field staff in accessing and using data from EWS for decision-making, improved anticipatory programming,
Support the EWS Manager Expansion, scale-up and management of EWS including subsequent assessment, continuous planning, new feature set-up, testing and roll-out.
Support monitoring of expenditure of budget correctly in accordance with budget parameters and donor rules through expenditure tracking, transaction validation and timely invoice processing.
Collaborating closely with technical EWS consultant.
Draft periodic project progress reports (including challenges) by carrying out ongoing reviews and analysis to flag emerging challenges and ensure broad stakeholder buy-in.
Lead regular performance reviews, feedback and catch-up meetings with volunteers and partners supporting the EWS.
Upon request, prepare presentations about EWS for internal or external audiences from time to time.
Knowledge management, capacity building, and training:
Support drafting of development of learning materials, guidance, tools, and SOP of EWS.
Support on building capacity/ knowledge of relevant colleagues, partners, and volunteers on the use of EWS.
Ensure the inclusion of relevant colleagues/end users in the testing of new features, and updates on EWS to ensure its fitness for purpose.
Communications, engagement, and representation:
Support the development and implementation of a communications plan to effectively engage, sensitize and mobilize stakeholders to support the effective delivery of EWS.
As and when needed, collaborate with local actors and partners meeting to provide insight and guidance about EWS.
Take the lead in the advocacy, communication, and precipitation of support for the EWS amongst staff in the field offices, local partners, and volunteers.
Safeguarding and safe programming:
Ensure safeguarding principles are upheld throughout the implementation of the early warning system including the process of information gathering, content management and dissemination.
Ensure all stakeholders, contributors and participants in the EWS are sensitized and uphold safe programming principles.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds the volunteers and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when result are not achieved.
Holds self-accountable for making decisions, managing resources achieving efficiency, and role modelling Save the Children’s values.
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
Widely shares their personal vision of the program, engages, and motivates others.
Future orientated and thinks strategically.
Collaboration:
Work closely with programs, procurement, and finance teams
Builds and maintains effective relationships with their team, colleagues and external partners and supporters.
Values diversity and sees it as a source of competitive strength.
Approachable, good listener, and easy to talk to.
Creativity:
Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE:
Essential
Minimum of five years’ work experience in project implementation, monitoring and evaluation, MIS, advocacy, or community mobilization-related experience.
Degree in Computer Science, Statistics, Development Studies, or Social Sciences
Experience working with INGOs or humanitarian / development organizations.
Solid work experience with databases.
Strong analytical skills.
Fluent in written and spoken English language.
Experience or understanding of working in an emergency environment.
Good knowledge of assessments, data collection and report writing.
Able to work to tight deadlines under pressure.
Demonstrated ability to manage lead and manage community volunteers.
Experience working with local partners.
Experience with web and/or mobile technology-based information management systems or databases.
Commitment to uphold Save the Children’s Child Safeguarding Policy
Commitment to uphold principles of do no harm and confidentiality.
Desirable requirements
Experience working managing community volunteers and working with partner staff.
Experience working in a humanitarian context.
Fluency in written or spoken Hausa language.