Contracts Engineer / Buyer
DESCRIPTION
- Active contracts 100 estimated at $5,157m and Annual turnover $800m via 500 orders.
- Decentralised Purchases estimated at $0.08m via 10 orders
- Approximately 16,000 registered suppliers and 100 new supplier applications per year.
- Material Purchases of $75m from over 2,000 POs per annum
- Decentralized Purchases estimated at $0.6m via 100 orders
- Approx 20,000 registered suppliers; approx 600 new suppliers applications per year.
- Importation 400 Tons Sea Freight and 20 Tons of Air Freight, via 200 importation files.
- C&P Business Tools including UNISUP, CONTIKI(AGORA), ARIBA & NIPEX,
The post holder is responsible for pre-award preparation, negotiation, award and monitoring the administration of Contracts for works/goods/services in such a manner as to ensure the Company’s best commercial interests are both served and protected, while monitoring relevant markets and supporting contractor performance management.
- Organise and control all process based activities relating to offshore service contracts in assigned portfolio including
strategies, pre-qualifications, tender list development, issues of ITT, analysis of tenders, contract negotiations and the preparation of contractual documentation.
- Proactively work with the metier partners (Technical Duets) to build and maintain relationships with contractors / suppliers and monitor their performance by participating in contract performance management activities.
-Liaise closely with the relevant Global Category Manager to locally deploy TGP strategy and comply with TGP
governance.
- Actively pursue contracting synergy opportunities for all business requirement.
- Actively contribute to the 3C program by delivery of costs savings without compromising safety or quality.
- Provide proactive and timely advice and support to internal and external stakeholders in all matters relating to Contracts
& Procurement, including operating as a ‘Duet’ with the technical counterpart to promote effective contract planning,
management and performance.
- Utilise approved standard contract documentation and ensure compliance with standard contracting principles during negotiations.
- Comply with all applicable Supply Chain rules, governance and process.
- Ensure that contractor / supplier selection is carried out in accordance with Company requirements and Compliance
Programme and that safety and environmental assessments are part of the selection process.
- Mitigate project risk through pro-active management and negotiation of contractual disputes. Support settlement of
claims, in conjunction with senior management and Legal, by proposing strategies and actions and by participating in negotiations.
- Contribute to the process of continuous improvement, including participation in and promotion of Lean initiatives and adoption and sharing of best practice.
- Prepare and Present (where required) Contracts Committee presentations.
- Demonstrate personal commitment to the HSEQ Policy and actively participate in Company safety awareness and
initiative schemes.
- Maintain awareness of and ensure compliance with all relevant Statutory and Company HSEQ standards.
- Effectively and Efficiently use all Supply Chain Tools (SAP, E-Sourcing, AGORA, Etc.) to ensure all required information
is available in a timely manner and fully auditable.
- Ensure information of portfolio is systematically updated in the Master Procurement Plan while maintaining an up-to-date contract portfolio status.
Ensure 100% compliance to COMPANY rules, SOX, and local rules
- Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money.
- Ensures contracts are drafted in accordance with an approved model which reflects to company’s ethics policy, and procedure thereby minimizing the company’s exposure to risk.
- Contributes during negotiation either for dispute resolution and claim settlement or for the generation of savings.
- Mentors Contracts Engineers, Buyers, Contracts Administrators
JOB REQUIREMENT
Fluent in English Languages
- Educated to degree level or Masters Level – Engineering, Law or Business
- Ideally hold a professional contracts or supply chain qualification (CIPS, IACCM or similar).
- 7-10 years experience in the Oil & Gas Industry
- Minimum of 5 years practical experience in drafting, and negotiation of Drilling/Logistics/Projects/Geoscience contracts as well as contractual strategy preparation, CFT management, RTA issue and Contracts Committee.
-Demonstrated ability to collaborate cross‐functionally with other departments in a dynamic business environment.
- Demonstrates sound knowledge of Legal, Commercial and Insurance aspects of contracts
- Demonstrated experience in sourcing negotiations, supplier management and contract management.
- Ability to challenge others in a constructive manner and negotiate with internal peers and other stakeholder representatives to influence decisions or ways of working.
- Excellent presentation skills
- Very good organizational skills
- Reasonable knowledge of SAP tool
- Active contracts 100 estimated at $5,157m and Annual turnover $800m via 500 orders.
- Decentralised Purchases estimated at $0.08m via 10 orders
- Approximately 16,000 registered suppliers and 100 new supplier applications per year.
- Material Purchases of $75m from over 2,000 POs per annum
- Decentralized Purchases estimated at $0.6m via 100 orders
- Approx 20,000 registered suppliers; approx 600 new suppliers applications per year.
- Importation 400 Tons Sea Freight and 20 Tons of Air Freight, via 200 importation files.
- C&P Business Tools including UNISUP, CONTIKI(AGORA), ARIBA & NIPEX,
The post holder is responsible for pre-award preparation, negotiation, award and monitoring the administration of Contracts for works/goods/services in such a manner as to ensure the Company’s best commercial interests are both served and protected, while monitoring relevant markets and supporting contractor performance management.
- Organise and control all process based activities relating to offshore service contracts in assigned portfolio including
strategies, pre-qualifications, tender list development, issues of ITT, analysis of tenders, contract negotiations and the preparation of contractual documentation.
- Proactively work with the metier partners (Technical Duets) to build and maintain relationships with contractors / suppliers and monitor their performance by participating in contract performance management activities.
-Liaise closely with the relevant Global Category Manager to locally deploy TGP strategy and comply with TGP
governance.
- Actively pursue contracting synergy opportunities for all business requirement.
- Actively contribute to the 3C program by delivery of costs savings without compromising safety or quality.
- Provide proactive and timely advice and support to internal and external stakeholders in all matters relating to Contracts
& Procurement, including operating as a ‘Duet’ with the technical counterpart to promote effective contract planning,
management and performance.
- Utilise approved standard contract documentation and ensure compliance with standard contracting principles during negotiations.
- Comply with all applicable Supply Chain rules, governance and process.
- Ensure that contractor / supplier selection is carried out in accordance with Company requirements and Compliance
Programme and that safety and environmental assessments are part of the selection process.
- Mitigate project risk through pro-active management and negotiation of contractual disputes. Support settlement of
claims, in conjunction with senior management and Legal, by proposing strategies and actions and by participating in negotiations.
- Contribute to the process of continuous improvement, including participation in and promotion of Lean initiatives and adoption and sharing of best practice.
- Prepare and Present (where required) Contracts Committee presentations.
- Demonstrate personal commitment to the HSEQ Policy and actively participate in Company safety awareness and
initiative schemes.
- Maintain awareness of and ensure compliance with all relevant Statutory and Company HSEQ standards.
- Effectively and Efficiently use all Supply Chain Tools (SAP, E-Sourcing, AGORA, Etc.) to ensure all required information
is available in a timely manner and fully auditable.
- Ensure information of portfolio is systematically updated in the Master Procurement Plan while maintaining an up-to-date contract portfolio status.
Ensure 100% compliance to COMPANY rules, SOX, and local rules
- Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money.
- Ensures contracts are drafted in accordance with an approved model which reflects to company’s ethics policy, and procedure thereby minimizing the company’s exposure to risk.
- Contributes during negotiation either for dispute resolution and claim settlement or for the generation of savings.
- Mentors Contracts Engineers, Buyers, Contracts Administrators
JOB REQUIREMENT
Fluent in English Languages
- Educated to degree level or Masters Level – Engineering, Law or Business
- Ideally hold a professional contracts or supply chain qualification (CIPS, IACCM or similar).
- 7-10 years experience in the Oil & Gas Industry
- Minimum of 5 years practical experience in drafting, and negotiation of Drilling/Logistics/Projects/Geoscience contracts as well as contractual strategy preparation, CFT management, RTA issue and Contracts Committee.
-Demonstrated ability to collaborate cross‐functionally with other departments in a dynamic business environment.
- Demonstrates sound knowledge of Legal, Commercial and Insurance aspects of contracts
- Demonstrated experience in sourcing negotiations, supplier management and contract management.
- Ability to challenge others in a constructive manner and negotiate with internal peers and other stakeholder representatives to influence decisions or ways of working.
- Excellent presentation skills
- Very good organizational skills
- Reasonable knowledge of SAP tool