Contracts Administrator III (Nigerians only)
DESCRIPTION
MAIN FUNCTIONS
Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.
KEY RESPONSIBILITIES
Participate in pre-qualification and contractor selection
Liaise with Procurement to ensure required Contract Documents are in place
Participate in contract handover between Procurement and Business Line
Initiate and Facilitate contract kick-off meeting with the Contractor
Communicate with the Contractor to develop a joint Interface Management Plan
Engage in the contract life cycle and oversee the entire contract portfolio for each business line/function
Responsible for stewarding contractor interface activities throughout the contract life cycle
Participate in service planning and develop contract strategy
Act as a liaison and coordinator among Procurement, SSH&E, and Operations within the business line
Establish and maintain the Active Contractor Tracking Database
Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
Link to other business lines to share best practice
Coordinate and conduct Contractors' Site Assessment
Coordinate review of contractor crew competency
Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check, and Annual Performance Scorecard)
Report Contractor performance to OIMS 8-1 System Owner and Administrator
Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
Assist with coordinating Level 5 Annual Contractor Safety Forum
Assist Contract Owner in performing suspension and/or termination of contracts
Initiate and ensure contract completion and close out with the contractor
JOB REQUIREMENT
Experience with Contract administration, in service-contractor environments, is preferred.
Experience within a large corporation or complex organizational setting.
Experience and confidence working in field or industrial environments, including remote locations.
Experience working with developing businesses, and also Landowner Companies (LANCOs).
Experience in engaging with contractors, in a developing country environment.
Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions
Good observation and listening skills.
Demonstrates a high level of initiative.
Good interpersonal and motivation skills.
Good communications and presentation skills
Good organizational and administrative skills
Good communication skills (oral & written) in English
Ability to interact in a multicultural environment
Good Planning, execution, and organizational skills
Excellent computing skills
Ability to work independently
MAIN FUNCTIONS
Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.
KEY RESPONSIBILITIES
Participate in pre-qualification and contractor selection
Liaise with Procurement to ensure required Contract Documents are in place
Participate in contract handover between Procurement and Business Line
Initiate and Facilitate contract kick-off meeting with the Contractor
Communicate with the Contractor to develop a joint Interface Management Plan
Engage in the contract life cycle and oversee the entire contract portfolio for each business line/function
Responsible for stewarding contractor interface activities throughout the contract life cycle
Participate in service planning and develop contract strategy
Act as a liaison and coordinator among Procurement, SSH&E, and Operations within the business line
Establish and maintain the Active Contractor Tracking Database
Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
Link to other business lines to share best practice
Coordinate and conduct Contractors' Site Assessment
Coordinate review of contractor crew competency
Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check, and Annual Performance Scorecard)
Report Contractor performance to OIMS 8-1 System Owner and Administrator
Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
Assist with coordinating Level 5 Annual Contractor Safety Forum
Assist Contract Owner in performing suspension and/or termination of contracts
Initiate and ensure contract completion and close out with the contractor
JOB REQUIREMENT
Experience with Contract administration, in service-contractor environments, is preferred.
Experience within a large corporation or complex organizational setting.
Experience and confidence working in field or industrial environments, including remote locations.
Experience working with developing businesses, and also Landowner Companies (LANCOs).
Experience in engaging with contractors, in a developing country environment.
Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions
Good observation and listening skills.
Demonstrates a high level of initiative.
Good interpersonal and motivation skills.
Good communications and presentation skills
Good organizational and administrative skills
Good communication skills (oral & written) in English
Ability to interact in a multicultural environment
Good Planning, execution, and organizational skills
Excellent computing skills
Ability to work independently