Camp Services Coordinator III
DESCRIPTION
MAIN FUNCTIONS
Coordinate the delivery of Camp and Catering services, Grounds-keeping, Non Process Building cleaning and minor Earthworks and Road Maintenance tasks within operational organizations. Includes services for local Airfield and occasional support to remote sites or assisting with project and contingency operations. To be considered for this role you must have strong safety leadership skills with previous exposure to major oil & gas company safety culture. In addition, you must be able to present ideas and communicate effectively across all levels of management.
TASKS AND RESPONSIBILITIES
Supervise and lead the safe performance of staff and contractors performing Facility Services functions, including Camp and Catering operations, Camp Maintenance and domestic services across non-process facilities
Ensure control and accountability for all consumable resources, from order through to end use
Ensure integrity of ration reconciliations. Report and assist in investigating any discrepancies or losses
Ensure accurate maintenance of Attractive Items registers, and accountability for equipment
Lead the implementation of Operations Integrity Management System (OIMS) 8-1, including the conduct of Interface Meetings, with associated contractors
Ensure service levels are maintained for Facility services functions, with clearly promulgated service levels and procedures for support such as catering, room utilization and cleaning services
Supervise the maintenance of accurate Camp Person On Board (POB) records, through the assistance of Personnel Tracking System (PTS) and Camp administrators
Monitor ration and consumable usage. Plan and place orders for replenishment of bulk stores
Identify and report any unusual fuel consumption
Ensure all equipment is serviceable, clean and maintained
Coordinate maintenance activities through the Maintenance department as required
Establish camp feedback and grievance management systems to promote continuous improvement
Ensure reliable Waste Water, Potable water and Power to camp facilities, interfacing with other Maintenance and Plant operations teams as required
Manage accounts with suppliers, and distributors
Maintain compliant, accurate records of all deliveries, bills and accounts
Ensure the safe handling of rations and food products by all employees & contractors. Ensure compliance with procedures
Update and continuously improve procedures where required
Review camp numbers and occupancy schedules
Ensure full and complete reporting of group activities, including routine KPIs and Metrics, as well as other reports as required
Execution
Responsible for the day-to-day execution of work by the work team (Facility Services contractors)
Guides and controls company activities to meet production priorities, achieve or exceed safety, cost saving, schedule, and quality objectives
Coordinate services for specific projects or contingency support activities
Responsible for overseeing the compliance, operational performance, and cost of logistics contractors
Specialist input at meetings: Logistics team meetings, Facility Toolbox meetings, Planning Meetings, Contractor meetings and workshops
Compliance
Ensures Facility Services teams comply with all applicable company OIMS standards
Ensure the company Management Of the Change Process is adhered to
Liaise closely with the Operations group on Facility service support tasks and issues
Liaise closely with Contracts and Procurement Group in the management of Fuel Contractors and Suppliers
Best Practices
Implementation of Logistics Best Practice implementation Facility Services operations
Participate in the continuous improvement of Facility Service support, ensuring close integration with stakeholders and other functions (e.g.: Operations and Maintenance (O&M), Procurement, Security)
Identification and implementation of contractor performance improvement opportunities
Cost Control
Utilize company benchmarking and market analysis to ensure the safest and most effective use of Logistics funding for services
Forecast future Facility Service requirements to assist in budget development and assuring regular supply
Safety, Health and Environmental (SHE)
Communicates job safety requirements to ensure that subordinates understand the work objectives, safety, health, environmental, and security concerns associated with Fuel handling and distribution
Demonstrates proactive use of safety management and loss prevention tools
Ensure safe work within own group and area: demonstrate safety leadership
JOB REQUIREMENT
Competencies
Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
Cultural sensitivity
Understanding of the Production Logistics models for Facility Services support, and their application in the Upstream field environment
Work in extreme and remote environments
Ability to interface professionally with contractors, suppliers, and end users of Facility Service support
Can build good relationships with others, while achieving objectives. Fosters cooperation with other teams, and 3rd parties
Qualifications
Food handling, food safety, and catering/camp supervision qualifications
IT systems- ERP / Microsoft Word Apps to Intermediate standard
Training or leadership qualifications or certifications
Safety leadership qualifications or certifications
Experience
Experience with Camp Operations and building maintenance functions, with remote experience preferred
Experience within a large corporation or complex organizational setting
Experience in staff supervision, in a developing country environment
Experience managing contractors within a dynamic, challenging, and unpredictable environment
Experience in using SAP (or other) computerized maintenance management tools
General Technical Skills
Strong safety and compliance focus, setting challenging targets for the team and individuals
Advanced understanding of catering, camp management, and facility services, in a remote environment
Understanding of company control systems and Operations Integrity Management Systems
Understanding of contractual methodologies for delivering camp, catering, and facility services
Understanding and knowledge of the local commercial environment, and the role of government and regulatory authorities
Ability to integrate security and community objectives into operational plans for Facility Service delivery. Good interpersonal and motivation skills, with the ability to manage discipline and performance issues in the workplace.
Specific Technical Skills
Knowledge of safety management tools and processes.
Knowledge of Hygiene audits, vector control, and other Health management functions within a camp setting
Knowledge of spill response, cleanup, and reporting for environmental incidents
Knowledge of waste management procedures and requirements
Knowledge of company and local regulatory frameworks for Food safety, camp buildings, and earthworks/road works
Ability to identify risks, and facilitate solutions for improved performance of Facility Services operations
Knowledge of resources industry work environments and systems
Sound written communication and reporting skills
Sound IT applications ability (SAP, MS Project, PowerPoint, Excel,)
MAIN FUNCTIONS
Coordinate the delivery of Camp and Catering services, Grounds-keeping, Non Process Building cleaning and minor Earthworks and Road Maintenance tasks within operational organizations. Includes services for local Airfield and occasional support to remote sites or assisting with project and contingency operations. To be considered for this role you must have strong safety leadership skills with previous exposure to major oil & gas company safety culture. In addition, you must be able to present ideas and communicate effectively across all levels of management.
TASKS AND RESPONSIBILITIES
Supervise and lead the safe performance of staff and contractors performing Facility Services functions, including Camp and Catering operations, Camp Maintenance and domestic services across non-process facilities
Ensure control and accountability for all consumable resources, from order through to end use
Ensure integrity of ration reconciliations. Report and assist in investigating any discrepancies or losses
Ensure accurate maintenance of Attractive Items registers, and accountability for equipment
Lead the implementation of Operations Integrity Management System (OIMS) 8-1, including the conduct of Interface Meetings, with associated contractors
Ensure service levels are maintained for Facility services functions, with clearly promulgated service levels and procedures for support such as catering, room utilization and cleaning services
Supervise the maintenance of accurate Camp Person On Board (POB) records, through the assistance of Personnel Tracking System (PTS) and Camp administrators
Monitor ration and consumable usage. Plan and place orders for replenishment of bulk stores
Identify and report any unusual fuel consumption
Ensure all equipment is serviceable, clean and maintained
Coordinate maintenance activities through the Maintenance department as required
Establish camp feedback and grievance management systems to promote continuous improvement
Ensure reliable Waste Water, Potable water and Power to camp facilities, interfacing with other Maintenance and Plant operations teams as required
Manage accounts with suppliers, and distributors
Maintain compliant, accurate records of all deliveries, bills and accounts
Ensure the safe handling of rations and food products by all employees & contractors. Ensure compliance with procedures
Update and continuously improve procedures where required
Review camp numbers and occupancy schedules
Ensure full and complete reporting of group activities, including routine KPIs and Metrics, as well as other reports as required
Execution
Responsible for the day-to-day execution of work by the work team (Facility Services contractors)
Guides and controls company activities to meet production priorities, achieve or exceed safety, cost saving, schedule, and quality objectives
Coordinate services for specific projects or contingency support activities
Responsible for overseeing the compliance, operational performance, and cost of logistics contractors
Specialist input at meetings: Logistics team meetings, Facility Toolbox meetings, Planning Meetings, Contractor meetings and workshops
Compliance
Ensures Facility Services teams comply with all applicable company OIMS standards
Ensure the company Management Of the Change Process is adhered to
Liaise closely with the Operations group on Facility service support tasks and issues
Liaise closely with Contracts and Procurement Group in the management of Fuel Contractors and Suppliers
Best Practices
Implementation of Logistics Best Practice implementation Facility Services operations
Participate in the continuous improvement of Facility Service support, ensuring close integration with stakeholders and other functions (e.g.: Operations and Maintenance (O&M), Procurement, Security)
Identification and implementation of contractor performance improvement opportunities
Cost Control
Utilize company benchmarking and market analysis to ensure the safest and most effective use of Logistics funding for services
Forecast future Facility Service requirements to assist in budget development and assuring regular supply
Safety, Health and Environmental (SHE)
Communicates job safety requirements to ensure that subordinates understand the work objectives, safety, health, environmental, and security concerns associated with Fuel handling and distribution
Demonstrates proactive use of safety management and loss prevention tools
Ensure safe work within own group and area: demonstrate safety leadership
JOB REQUIREMENT
Competencies
Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
Cultural sensitivity
Understanding of the Production Logistics models for Facility Services support, and their application in the Upstream field environment
Work in extreme and remote environments
Ability to interface professionally with contractors, suppliers, and end users of Facility Service support
Can build good relationships with others, while achieving objectives. Fosters cooperation with other teams, and 3rd parties
Qualifications
Food handling, food safety, and catering/camp supervision qualifications
IT systems- ERP / Microsoft Word Apps to Intermediate standard
Training or leadership qualifications or certifications
Safety leadership qualifications or certifications
Experience
Experience with Camp Operations and building maintenance functions, with remote experience preferred
Experience within a large corporation or complex organizational setting
Experience in staff supervision, in a developing country environment
Experience managing contractors within a dynamic, challenging, and unpredictable environment
Experience in using SAP (or other) computerized maintenance management tools
General Technical Skills
Strong safety and compliance focus, setting challenging targets for the team and individuals
Advanced understanding of catering, camp management, and facility services, in a remote environment
Understanding of company control systems and Operations Integrity Management Systems
Understanding of contractual methodologies for delivering camp, catering, and facility services
Understanding and knowledge of the local commercial environment, and the role of government and regulatory authorities
Ability to integrate security and community objectives into operational plans for Facility Service delivery. Good interpersonal and motivation skills, with the ability to manage discipline and performance issues in the workplace.
Specific Technical Skills
Knowledge of safety management tools and processes.
Knowledge of Hygiene audits, vector control, and other Health management functions within a camp setting
Knowledge of spill response, cleanup, and reporting for environmental incidents
Knowledge of waste management procedures and requirements
Knowledge of company and local regulatory frameworks for Food safety, camp buildings, and earthworks/road works
Ability to identify risks, and facilitate solutions for improved performance of Facility Services operations
Knowledge of resources industry work environments and systems
Sound written communication and reporting skills
Sound IT applications ability (SAP, MS Project, PowerPoint, Excel,)
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