Executive Assistant to Leadership Team

About the role

As Alice & Bob expands its quantum computing team, the Leadership Team needs a highly organized Executive Assistant to streamline scheduling, travel, and event coordination. Reporting to the Chief of Staff, you will act as a trusted operational partner, enabling senior leaders to focus on strategic priorities.

Key responsibilities

• Manage complex executive calendars, schedule high‑stakes meetings, and proactively resolve conflicts.
• Coordinate end‑to‑end domestic and international travel, handling changes and last‑minute adjustments.
• Plan and execute internal and external events, including off‑sites, leadership seminars, and multi‑day workshops.
• Support office layout projects in collaboration with IT and Office Management teams.
• Handle expense follow‑ups, room logistics, bookings, and prepare documents, presentations, and meeting notes.

Required profile

• 2–3+ years of experience as an Executive Assistant, Office Manager, or Project Coordinator.
• Bachelor’s degree or equivalent experience.
• Fluent written and verbal communication in French and English.
• Excellent organizational, prioritization, and attention‑to‑detail skills.
• Ability to work autonomously, manage multiple stakeholders, and adapt to changing priorities.

Required skills

• Proficiency in calendar management and travel booking.
• Experience with presentation and document preparation tools.