Executive Assistant to CEO

About the role

Egis is seeking a proactive Executive Assistant to support its Chief Executive Officer and the Executive Leadership Team. The role combines high‑level administrative duties with strategic project coordination in a fast‑moving, global engineering environment.

Key responsibilities

• Manage complex calendars, schedule board and leadership meetings, and coordinate internal and external engagements for the CEO and senior executives.
• Prepare presentations, briefing documents, agendas, and meeting minutes; track action items and follow‑up on business priorities.
• Support cross‑functional initiatives, maintain project trackers, executive dashboards, and assist in business case preparation.
• Handle confidential records, board reporting, and governance documentation while ensuring compliance with company policies.
• Administer expense claims, filing systems, procurement needs, and assist with corporate events and executive office logistics.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting C‑suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Strong organisational and time‑management abilities.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Teams.