Administrative Assistant – Climate Change Division

About the role

The Administrative Assistant will support the Climate Change Division’s Mitigation Branch in Paris, providing comprehensive administrative, human‑resource and data assistance. Reporting to the Administrative Officer, the role ensures smooth contract management, office operations and information handling for the unit.

Key responsibilities

• Assist with contract management for UNEP and UNOPS consultants and individual contractors, including vacancy announcements, recruitment support, payroll monitoring and contract reporting.
• Handle general administrative tasks such as correspondence, file maintenance, travel arrangements, vendor payments and coordination of seminars or conferences.
• Collect, analyse and present data for reporting, knowledge‑management and decision‑making, including updates to web pages or brochures.

Required profile

• High school diploma or equivalent; relevant training in HR, finance, legal or project management is desirable.
• Minimum five years of experience in project management, administration or finance (reduced to three years with a university degree). Experience with UN or similar international organisations is a plus.
• Fluency in English (required); French is desirable.

Required skills

• Database usage
• Enterprise Resource Planning (ERP) system
• Data analytics